The management and control of the Academy and its affairs shall vest with its Council and the Council shall exercise all the powers of the Academy and do all duties of the Academy with intent to give effect to the provisions of the Articles in the Memorandum of Association and the Rules and Regulations for the time being of the Academy, except so far as the same are by the Articles or by the Rules and Regulations which are given below.

MEMORANDUM OF ASSOCIATION

NAME OF THE SOCIETY

1.

AIMS AND OBJECTS

1. To promote and advance the practice of engineering and technology and the related sciences and disciplines (hereinafter referred to as ‘Engineering’) in India and their application to problems of national importance.

2. To disseminate among its members information on all matters pertaining to ‘Engineering’ and to encourage, assist and extend knowledge and information connected therewith by publishing such proceedings, journals, memoires and other publications as may be desirable and hold meetings, lectures, seminars, symposia etc.

3. To interact, after due and detailed consideration, with professional bodies, engineering and scientific academies etc. already established or as may be established in future in India and abroad.

4. To promote and safeguard academic and professional interest of persons involved in ‘Engineering’ (hereinafter referred to as ‘Engineer’ in India by laying down a code of ethics which shall be an obligation to be signed by all Fellows of the Academy on admission thereto).

5. To provide an association of eminent ‘Engineers’ and to present at all academic forums research and developmental activities on ‘Engineering’ on mutually interactive and cooperative basis, both in India and abroad.

6. To promote the National Policy on Education of the Government of India as announced from time to time, in all matters of technical education where the Academy is concerned.

7. To assist the Government of India, the Local Governments, All India Council of Technical Education and others in analysing, forecasting for the purpose of planning and formulating the policies in respect of education in ‘Engineering’ and ensuring the appropriate standard thereof.

8. To offer the Government of India, the Local Governments and others, facilities for conferring with and ascertaining the views of ‘Engineers’ as regards matters directly or indirectly pertaining to ‘Engineering’ and to confer with the said Governments and others in cooperation with other fraternal professional bodies in regard to all matters pertaining to ‘Engineering’.

9. To encourage inventions, investigations and research and promote their applications for development of both organised and unorganised sectors of the national economy.

10. To encourage and promote the pursuit of excellence in the field of ‘Engineering’.

11. To institute and establish Professorships, Fellowships, Studentships, Scholarships, Awards and other benefactions and to grant Certificates of Competency and Charter whether under any Act of Government of India or otherwise howsoever.

12. To do all such other acts and things as are incidental or conducive to the attainment of the above objects or any one of them.

RULES AND REGULATIONS

INTERPRETATION

1. “The Academy” means Indian National Academy of Engineering registered under the Societies Registration Act 1860.

2. “The Memorandum” means the Memorandum of Association of the Academy dated 20 April 1987.

3. “The Rules and Regulations” means the Rules and Regulations of the Academy for the time being in force.

4. “The Governing Council” means the Council of the Academy constituted under these Rules and Regulations.

5. “The President” means the President of the Academy.

6. “The Executive Secretary” means the Executive Secretary of the Academy as may be appointed by the Council from time to time.

7. “Financial Year” means the twelve months commencing on the first day of April of a year and ending with the last day of March of the following year.

8. “Year” means a calendar year, provided that if for any reasons, the Annual General Meeting could not be held before the last day of December of the last year of the tenure of the Council, the tenure will get extended to the date of the Annual General Meeting which would be held as early as possible, but not later than January 31 of the following year. The subsequent tenure shall commence thereafter.

9. “The Roll” means the register of members of the Academy.

10. “The Recorded Address” means the address of a member as given in the proposal for his election or subsequently changed by notice in writing to the Executive Secretary and as recorded in the Roll.

MANAGEMENT

1. The management and control of the Academy and its affairs shall vest with its Council and the Council shall exercise all the powers of the Academy and do all duties of the Academy with intent to give effect to the provisions of the Articles in the Memorandum of Association and the Rules and Regulations for the time being of the Academy, except so far as the same are by the Articles or by the Rules and Regulations for the time being expressly required to be done in general meetings of the Fellows or by the President or the Executive Secretary of the Academy.

2. All the powers of the Academy shall be vested in and exercisable by the Council except in so far as the same are by these Presents or by the Rules and Regulations for the time being of the Academy expressly required to be exercised by the Academy in a general meeting.     

3. The meetings of the Academy shall be of such classes and shall be held for such purposes as may from time to time be prescribed by the Rules and Regulations of the Academy and the rights of the several classes of members and of persons attached to the Academy for attending and voting at the said meetings shall be such or subject to such restrictions as may be so prescribed.     

4. The Academy, through the Council, shall act through properly constituted national committees in which institutions, other learned societies and academies will be associated for undertaking such scientific, technical and development activities of national and international importance as the Academy may be called upon by the public and the Government to perform.

THE GOVERNING COUNCIL

1. There shall be a Council of the Academy consisting of such number of Members, with such qualifications, and to be elected and constituted as such Members of the Council in such manner and to hold office for such a period, and on such terms as to re-election and otherwise, as the Rules and Regulations for the time being direct.

2. The Council shall consist of 28 members as given below:

1. The President

2. Three Vice-Presidents

3. Immediate Past President

4. Ten Fellows-One Fellow to be elected from each of the ten Engineering Sections.

5. One Engineer Fellow each to be nominated by the Indian National Science Academy, the Asiatic Society, the Indian Academy of Sciences, the National Academy of Sciences (India) and the Indian Science Congress Association.

6. One representative to be nominated by the Ministry of Science and Technology, Department of Science & Technology, Govt. of India, from amongst the Fellows of the Academy.

7. One Fellow of the Academy to be nominated by Ministry of Human Resource Development, Govt. of India.

8. A representative of All-India Council for Technical Education to be nominated by the Chairman from amongst the Fellows of the Academy.

9. One Fellow each of the Academy to be nominated by the Institution of Electronics and Telecommunication Engineers and the Institution of Engineers (India).

10. Chief Editor of Publications (Ex-officio member of the Council).

11. One Fellow of the Academy to be nominated, by rotation, by Department of Space, Department of Atomic Energy and Defence Research & Development Organization as a Council Member.

12. One engineer representative to be nominated by CII on the INAE Governing Council

3. No act of the Council or any body set up under Rules and Regulations of the Council shall be invalid merely by reason of

1. Any vacancy in or defect in the constitution thereof.

2. Any defect in the election, nomination or appointment of a person acting as a member thereof.

Unless and until, the Rules and Regulations for the time being of the Academy shall otherwise direct, the out-going Council shall, prior to the Annual General Meeting in the year, elect the new incumbents to the vacancies of President, Vice-Presidents and other Members to the new Council. The new Council shall assume office after the Annual General Meeting on the first day of January of the next year or the next day after the date of the Annual General Meeting if it takes place after the first day of January.

DUTIES AND RESPONSIBILITIES

1. To preside at all the meetings of the Academy and of the Council and to regulate the proceedings at such meetings.

2. To ensure that due effect is given to the Rules and Regulations and to the Ordinances made by the Council.

3. To be ex-officio member of all Committees appointed by the Council.

4. In case of doubt as to the interpretation of the Rules and Regulations he will decide on the interpretation. In such case the President’s interpretation shall hold until the next meeting of the Council, when the interpretation of the Rule will be discussed to be finally determined.

5. In the event of the President being unable to perform the duties of his office due to death, resignation or any other cause or in the case of his prolonged absence from India for any reason, the senior Vice-President, shall assume the duties of the President till the Council elects a President from amongst themselves for the residual part of the term in accordance with the provisions of the Rules and Regulations 8(a), provided such residual part is not less than six months. A Fellow who occupies the office of President for such a residual part would be deemed to have had a “ term” as President only if the residual part is 2/3rd of the term, namely 16 months, or more.
   The seniority of the Vice-Presidents shall be based upon on the continuous number of years that the Vice-Presidents concerned have been on the roll as Fellow. If all the three Vice-Presidents have entered the Academy on the same date, the age will determine their seniority.

6. In case of an emergent situation requiring urgent action on matters pertaining to the functions of the Academy, the President may take such decisions as he thinks fit on behalf of the Council and report the same at the next meeting of the Council for its approval.

Vice Presidents

1. To plan and conduct all activities pertaining to technical programmes, studies and thrust areas –Seminars/ Workshops/ Round Tables, Local Chapter activities, Distinguished Visiting Professorship Scheme, Archives of Indian Engineering Heritage etc.

2. To conduct correspondence with foreign countries, relating to the business of the Academy, to return thanks for presents from foreigners made to the Academy.

1. To plan and conduct all activities pertaining to Election to the Fellowship, Council, Office Bearers and Sectional Committees, Forum on Engineering Education.

2. To plan and organize activities related to all Engineering Excellence Awards/ Scholarships instituted by the Academy.

Vice-President (Finance & Establishment )

1. To plan and oversee all activities pertaining to the finance. He shall receive and hold for the use of the Academy all money paid to the Academy. He shall disburse all sums due from the Academy and shall keep exact accounts of all such receipts and payments.

2. He shall be the ex-officio member of all the Committees appointed by the Council from time to time except any Committee(s) as directed by the Council specifically.

3. To exercise general supervision over the staff and the affairs of the Academy and to assist in carrying out the Rules and Regulations and Orders made by the Council.

4. To enter or cause to be entered in the Minute-Books all the proceedings of the Academy and the Council before the following meeting, and to see that all letters and papers and documents of every kind connected with the business of the Academy are properly filed and preserved.

In the event of any of the Vice-Presidents being unable to perform the duties of his office due to death, resignation or any other cause, or in the case of his/her prolonged absence from India for any reason, one of the other Vice-Presidents shall assume the duties till the Council elects a Vice-President from amongst themselves for the residual part of the term in accordance with the provision of the Rules and Regulations 8(a) provided such residual part is not less than two months. A Fellow who occupies the office of Vice President for such a residual part would be deemed to have had a “term” as Vice President only if the residual part is 2/3rd of the term, namely 24 months, or more.

Chief Editor of Publications

He shall be responsible for the preparation and printing of the publications of the Academy and shall have the right of direct correspondence with the authors and with the Press. He will have a tenure of six years in the Council in order to ensure continuity. He will be an ex-officio member of the Council and will also be eligible for election to the post of Vice-President/President.

TERM OF COUNCIL

1. The term of the President will be two years and he/she will be eligible for re-election for another term of two years.

2. The term of Vice-Presidents and elected members of the Council shall be for three years and they shall be eligible for re-election for another term of three years. One out of three Vice-Presidents and three out of ten elected Members representing Engineering Sections to retire each year.

3. The term of the persons nominated by the Indian National Science Academy, the Asiatic Society, the Indian Academy of Sciences, the National Academy of Sciences (India), the Indian Science Congress Association, Department of Science and Technology, Ministry of Human Resource Development, Govt. of India, the All-India Council for Technical Education, Professional Societies in India and ISRO/DAE/DRDO shall be three years. They shall be eligible for renomination for another term of three years. The term of the person nominated by CII shall be three years.

1. No “member” (Elected or nominated) of the Council shall serve in the Council as a “member” (elected or nominated) for more than two consecutive terms or six consecutive years, except in case of his being elected as President.

2. A Member of the Governing Council, who does not attend three consecutive Council Meetings, nor sends his considered views on the agenda items of the Council Meetings, shall ipso-facto vacate his office in the Council. A vacancy arising in the Office of Vice Presidents/Chief Editor of Publications shall be filled from amongst the Members of the Council. A vacancy occurring in the Council, the Council shall be competent to fill such vacancy with Fellows affiliated to the same Engineering Section. He/she shall retain membership of the Council so long as the vacating member of the Council would in the ordinary course have retained membership and any period of membership so served less than one year shall not be taken into account in computing the period of the membership of the Council under the provision of Rules and Regulations 8(a), (b) and (c).

3. President/Vice-Presidents/Members of the Governing Council will not be the candidates for any Award/Scheme instituted by the Academy.

POWERS, PROCEDURES, DUTIES OF THE COUNCIL

1. Any six present in person at the meeting shall demand it, or

2. Any fifteen whether present at the meeting or not, shall by notice in writing delivered to the Executive Secretary before the hour fixed for the meeting, demand it, or

3. The meeting of the Council shall so direct.

The Council shall draw up an Annual Report of the Council on the state of the Academy, and shall present it at the Annual General Meeting.

The Council may make, amend or rescind Rules and Regulations provided that the same may not be repugnant to the Memorandum of Association and no such addition, amendment or rescission shall come into operation until the same has been approved by a Special General Meeting of Fellows and Foreign Fellows.

THE EXECUTIVE SECRETARY

The Executive Secretary of the Academy shall be appointed by the Council at such remuneration and at such other terms as it may think fit.

1. The Executive Secretary shall carry out all his duties under the direction of the Council. He shall, unless exempted from the provisions hereof by the Council, devote his whole time to the business of the Academy and shall not engage in any other business or profession. He shall be in administrative charge of all the employees at the Headquarters and other offices of the Academy as may be established from time to time.

2. He shall be responsible for the conduct of all correspondence and office work of the Academy, he shall maintain Roll of all classes of members and of their addresses; he shall attend all meetings of the Council and shall have the business transacted thereat correctly and fully recorded; he shall superintend the publications of the Academy; he shall have charge of the libraries of the Academy; he shall have charge of all the properties of the Academy save only the funds and moneys in the custody of the Bankers; he shall engage, subject to the approval of the Council, all persons employed under him and arrange their work and duties, and he shall generally conduct the ordinary business of the Academy in accordance with the Articles, the Rules and Regulations and the directions of the Council, and shall refer to the President any matters of importance requiring urgent decision.

3. The powers of the Executive Secretary shall be generally defined by the Council from time to time.

GENERAL MEETINGS

The General Meetings of the Fellows and Foreign Fellows shall be of the following classes

1. The Annual General Meeting of Fellows and Foreign Fellows only for the business prescribed in the Rules and Regulations 25 (a).

2. Special General Meeting of Fellows and Foreign Fellows for the purpose of:

1. Considering addition, amendment, rescission of the Rules and Regulations.

2. Considering any resolution duly passed by the Council other than those in respect of addition, amendment or rescission of Rules and Regulations and requiring the confirmation of the Fellows and Foreign Fellows; and

3. Considering the specific matters to be moved at such Special General Meeting pursuant to any requisition signed by not less than twenty Fellows and submitted to the Executive Secretary.

3. Extraordinary General Meeting of Fellows and Foreign Fellows for any specific purpose relating to the directions and management of the affairs of the Academy.

Annual General Meeting

1. The Annual General Meeting of the Fellows and the Foreign Fellows shall be held at such place as the Council shall determine, but not later than last day of the month of December every year. But if not held due to unavoidable reasons, the Council shall have the power to hold the Annual General Meeting in any other month, and the reasons for the postponement shall be announced at the Annual General Meeting.

2. The business of the Annual General Meeting shall be to receive the Audited Accounts of the Academy, and the Annual Report of the Council for preceding financial year, and report on the composition of the Council and to appoint Auditors and fix their remuneration.

3. List of the Council members, shall be furnished annually to the office of the Registrar under Section 4 of the Societies Registration Act 1860.

1. A Special General Meeting of the Fellows and Foreign Fellows may be called at any time by the Council at such place as the Council may decide for the purpose.

2. The Council shall also be bound to call a Special General Meeting whenever a requisition signed by at least twenty Fellows is made and delivered to the Executive Secretary, specifying the matter to be moved at such Special General Meeting to be issued within ninety days of the receipt of the requisition by the Executive Secretary. At such Special General Meeting only the special matters of which notice has been given or such questions as necessarily arise thereof shall be considered.

1. An Extraordinary General Meeting of Fellows and Foreign Fellows may be called at any time by the Council at such place as the Council may decide for the purpose.

2. The Council shall also be bound to call an Extraordinary General Meeting whenever a requisition signed by at least twenty Fellows is made and delivered to the Executive Secretary, specifying the matter to be moved at such an Extraordinary General Meeting to be issued, within ninety days of the receipt of the requisition by the Executive Secretary.

1. The members or the majority of such members present in person or by proxy and voting at any duly convened General Meeting of the Members with respect to which notice shall have been given of the matters to be taken into consideration thereat, shall have power, from time to time, to make such Rules and Regulations of the Academy as to them shall seem requisite and convenient for regulating, governing and advantage of the Academy and of its members and property and for the furtherance of the aims and objects of the Academy, and from time to time to revoke, alter or amend any Rules and Regulations theretofore made so that the same shall be reasonable and not repugnant to these Presents or to the Laws and Statutes of the Republic of India.
2. At all General Meetings of Fellows and Foreign Fellows, questions shall be decided according to the majority of votes property given thereat by show of hand:

1. Unless a poll is, before or on the declaration of the results by the show of hands, demanded by atleast ten Fellows and/or Foreign Fellows present, provided no poll shall be demanded on the election of a Chairman or on a question of adjournment, and
2. Unless instruments of proxy have been deposited with the Executive Secretary in accordance with the provision of Rules and Regulations 34 in which case due account shall be taken of them.

3. In case of an equality of votes the Chairman of the meeting shall, both on a show of hands and at a poll, have a casting vote. The acceptance or rejection of votes by the Chairman shall be conclusive for the purpose of the decision of the matter in respect of which the votes are tendered.

1. When Fellows and Foreign Fellows demand it under the provisions of Rules and Regulations 32(b) (i); and

2. When in its opinion, the Council considers it in the interest of the Academy that an appeal should be made on any question to the whole body of Fellows and Foreign Fellows.

1. The qualifications, method and terms of admission, privileges and obligations including liability to exclusion or suspension of Members of each of the said two classes shall be such as the Rules and Regulations for the time being of the Academy shall direct.

2. The Council shall alone have power to decide conclusively in respect of each person proposed for or seeking admission to any class of membership of the Academy whether he has or has not fulfilled such conditions as are applicable to his case.

3. Fellow and Foreign Fellow of the Academy shall be entitled to the exclusive use after his name of the abbreviated designation “FNAE”

4. The Academy shall elect Fellows and Foreign Fellows in different disciplines of Engineering in accordance with the provisions of Rules and Regulations 37 (e) and (f) on the basis of merit, achievements and contributions of the individuals nominated for election.

5. Every person for election as a Fellow or a Foreign Fellow shall satisfy the Council that he is engaged in the profession of engineering in a position of high responsibility and has attained eminence by virtue of his outstanding contribution in the field.

6. Persons for election as Fellow, shall be either (a) Indian nationals who have worked in India for five or more years or (b) persons of Indian origin and other Foreign nationals, who have settled in India and worked in India for five or more years and contributed to Indian engineering and technology. Foreign Fellows shall not be of Indian nationality.

7. The Council may elect a person of any nationality as a Fellow or Foreign Fellow as the case may be in special recognition of his outstanding contribution in the field of engineering or in special recognition of exceptional merit and eminence in new and developing fields of technology and engineering sciences and such election shall be announced at the next Annual General Meeting, provided, however, that number of persons so elected shall not be more than twenty at any point of time.

Notwithstanding anything contained in Rules and Regulations 37(e) and (f) the Foundation Fellows of the Academy shall consist of the signatories to the Memorandum of Association. In the first year 125 Fellows shall be admitted to the Academy and thereafter not more than fifty Fellows and five Foreign Fellows shall be elected each year.

Provided, however, that number of persons so elected shall not be more than eight hundred at any point of time.

“As a Fellow of the Indian National Academy of Engineering, I shall follow the code of ethics, maintain integrity in research and publications, uphold the cause of Engineering and the dignity of the Academy, endeavour to be objective in judgement, and strive for the enrichment of human values and thoughts”.

1. Rights and Privileges: Subject to the provisions of the Articles and to the restrictions contained in the Rules and Regulations, Fellows shall enjoy the following rights and privileges of the Academy:

1. To be present and vote at all General Meetings.

2. To propose and recommend candidates for Fellowship.

3. To introduce visitors at the General Meeting of the Academy.

4. To have personal access to the library of the Academy.

5. To take out books, plates, drawing, manuscripts etc. from the library, subject to such Regulations as may be prescribed by the Council.

6. To receive gratis copies of the Proceedings and Monographs of the Academy issued during the continuance of their Fellowship and of such other publications as the Council may decide from time to time and subject to the discretion of the Council, to purchase, at a reduced price, any of the Academy’s publications.

7. To fill any office in the Academy on being duly elected thereto subject, however, to the proviso that any Fellow appointed to any office in the Academy to which a salary or emolument is attached shall lose, for the time being, the privileges of voting.

8. To offer papers and communications to be read before the meetings of the Academy.

2. Fellows living outside the territorial limits of India shall be entitled to the privileges contained in Rules and Regulations 39(a) (i), 39(a) (ii), 39(a) (iii), 39(a) (v), 39(a) (vi) and 39(a) (viii).

3. Foreign Fellows shall be entitled to the privileges contained in Rules and Regulations 39(a)(i), 39(a) (iv), 39(a) (vi) and 39(a) (viii).

4. Persons elected under the provisions of Rules and Regulations 37(g) shall be entitled to the privileges contained in Rules and Regulations 39(a), 39(b), and as may be applicable in their case.

1. The payment by the Academy in good faith of reasonable and proper honorarium to any member of the Academy for any services rendered to the Academy.

2. The payment by the Academy of interest on money lent to the Academy by any such member or reasonable or proper rent for premises demised or let by any such member to the Academy; or

3. The giving by Academy to any such member of prizes whether in cash or otherwise and scholarships for the furtherance of the aims and objects of the Academy.

1. The Council shall be at liberty:

1. To vary the investments at their discretion either in fixed deposit or in short term deposit with one or more nationalised Banks as defined in Rules and Regulations 48 or in approved securities.
2. To deposit all or any of the securities representing the Permanent Reserve Fund with the Bankers of the Academy and secure an overdraft of current account not exceeding Rs. 50,000/- at any time; and
3. To spend any portion of the Permanent Reserve Fund in purchasing land, building, furniture, and equipment for the Academy.

2. Save as aforesaid, no portion of the Permanent Reserve Fund shall be alienated without the consent of the Fellows to be obtained by a Postal vote on which vote the majority shall be not less than three-fourths of the effective votes received.

3. The Council shall have the power to make from time to time such additions as they consider desirable to the Permanent Reserve Fund from the general funds of the Academy and the provisions of the Rules and Regulations shall apply to these additions exactly as if they had formed part of the receipt required by the Rules and Regulations to be invested for forming that fund.

1. The Academy shall keep proper books of accounts with respect to:

1. All sums of money received and expended by the Academy and the matters in respect of which the receipt and expenditure take place;

2. The assets and liabilities of the Academy.

2. For the purpose of Rules and Regulations 45(a) proper books of accounts shall not be deemed to be kept with respect to the matters specified therein if there are not kept such books as are necessary to give a true and fair view of the state of affairs of the Academy and to explain its transactions.

3. The accounts of receipts and payments shall be considered at regular intervals by the Council.

4. The accounts shall be audited once in a year by the Auditor/Auditors of the Academy to be appointed as per provision of Rules and Regulations 49.

5. The audited accounts of the preceding Financial Year shall be presented by the Council for the consideration of the Fellows at the Annual General Meeting and they shall comprise:

1. Balance sheet as on the last day of March.

2. Income and Expenditure account for the year ended the last day of March and

3. Separate accounts of Endowment and Trust Funds created for specific purpose.

1. The short-term deposit accounts and the fixed deposit accounts shall be operated jointly by the Executive Secretary, and Vice-President (Finance and Establishment) or any one of the Fellows nominated by the Council.

2. No payments from the moneys or funds of the Academy shall be made except under the expressed or implied sanction of the Council, and all cheques for an amount above a value to be decided by the Council by a resolution shall be signed jointly by the Executive Secretary, and Vice-President (Finance and Establishment) or any one of the Fellows nominated by the Council. Cheques for amounts below the above value may be jointly signed by the Accounts Officer and Executive Secretary

1. At each Annual General Meeting shall be appointed one or more properly Qualified Auditor or Auditors to hold office until the next Annual General Meeting.

2. Every such Auditor or Auditors shall be a member of the Institute of Chartered Accountants of India; and shall hold a Certificate of Practice granted by that Institute.

3. The Council may fill any casual vacancy in the office of Auditor to hold office until the next Annual General Meeting, but while any such vacancy continues, the surviving or continuing Auditor or Auditors (if any) may act.

4. The remuneration of the Auditors shall be fixed at the Annual General Meeting at which they are appointed except that the remuneration of any Auditor appointed to fill any casual vacancy may be fixed by the Council.

1. About the Academy

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